Executive Administrative Assistant

Now hiring! Executive Administrative Assistant

Florham Park, NJ

Pay Range: $44.81 - $70.87 

We are looking for a Executive Administrative Assistant to join our NA team in Florham Park, NJ.

Come create chemistry with us!

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protecion and social responsibility.

The Executive Administrative Assistant provides advanced administrative and coordination support to the President & Chief Executive Officer for BASF Corporation and to the BASF Board member responsible for North America. This role is a trusted administrative partner to executive leadership, enabling focus, efficiency, and execution of key priorities. In alignment with BASF’s values and commitment to operational excellence, the position requires sound judgment, discretion, and the ability to manage complex workflows and competing demands while operating within defined policies and guidelines.

This position is part of a job family with multiple levels and will be filled at a level that is commensurate with the candidate's qualifications and experience.

During your shift as a Executive Administrative Assistant, you will

• Provide senior-level administrative support to executive leadership, including complex calendar management, travel coordination, meeting logistics, and executive communications.
• Serve as an administrative gatekeeper and liaison, coordinating information flow and logistics across internal and external stakeholders.
• Independently assess priorities and make day-to-day administrative decisions within established guidelines to resolve scheduling conflicts, escalate issues appropriately, and support effective executive workflows.
• Prepare, format, and coordinate executive-level presentations, reports, correspondence, and meeting materials with a high degree of accuracy and professionalism.
• Manage sensitive and confidential information in accordance with BASF policies, legal requirements, and data privacy standards, while anticipating administrative and operational needs to proactively support executive effectiveness and business continuity.
• Coordinate executive and Board-related meetings, including logistics, materials preparation, and follow-up actions.
• Partner cross-functionally with senior leaders and administrative colleagues to support collaboration and alignment across BASF, while also supporting executive-led initiatives and special projects as assigned.
• Maintain flexibility to support executive leadership needs across time zones, including limited work outside standard business hours in accordance with non-exempt timekeeping policies.

If you...

• Hold a Bachelor’s degree (preferred) or equivalent combination of education and experience, along with 7–10+ years of executive or senior-level administrative experience, preferably supporting senior or C-suite leaders in a complex, matrixed organization.
• Demonstrate the ability to exercise strong independent judgment, including handling confidential company matters and appropriately escalating issues when needed.
• Possess advanced organizational, planning, communication, and follow-through skills, with strong attention to detail.
• Thrive in a fast-paced environment, adapting to shifting priorities while maintaining professionalism under pressure.
• Have strong interpersonal and collaboration skills, with the ability to interact effectively at all levels of the organization.
• Are a proactive self-starter who can anticipate administrative and operational needs.
• Have intermediate to advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Excel, Word, and Teams, and can quickly learn new systems and tools.
• Have experience working in a highly confidential and fast-paced environment.

Create your own chemistry with you@BASF

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It’s what we call you@BASF. We are committed to providing benefits, programs, and opportunities that support our employees’ overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include:

• Flexible work arrangements whenever possible
• Highly competitive retirement savings plan with company match and investment options
• Well-being programs that include comprehensive mental health support for you and your household family members
• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
• Back-up child and elder care with discount programs for families of all ages and stages
• Mentoring and career development opportunities that allow you to share, learn, and thrive
• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
• Employee crisis support for when the unexpected happens
• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years!

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger. #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact Careers.NorthAmerica@basf.com to report fraud.

Pay transparency

BASF is committed to pay transparency practices. The competitive [pay range/starting wage] for this role is $xxx - $xxx. Actual pay will be determined based on education, certifications, experience, and other job-related factors permitted by law.

Equal employment opportunities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.