Administrative Assistant, Intermediates Asia Pacific

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Our portfolio comprises six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions. BASF’s Asia Pacific regional headquarters is located in Hong Kong and had 300 employees by the end of 2023.

Objectives of the Position

You will:

• Provide professional and administrative support to the Vice President, Intermediates Asia Pacific, ensuring smooth day-to-day office operation and interactions in accordance with company policy, procedures and guidelines

Job Responsibilities

• Provide professional secretarial and administrative support to the Vice President, Intermediates Asia Pacific by managing his calendar, scheduling appointments, and coordinating meetings, ensuring optimal time management and prioritization
• Assist with travel arrangements and logistics, including visa applications, flight bookings, accommodations, and expense reimbursements for the Vice President and his team
• Coordinate business meetings, manage calendars, handle travel management and expense claims, including provide professional advice and take necessary/emergency actions on the above arrangements on behalf of the Vice President when appropriate
• Coordinate and advise on travel and meeting arrangements for executives from other regions travelling to Asia
• Organize and maintain the Vice President’s correspondence, records, and filing system
• Ensure information security and handle confidential information, files, and materials appropriately
• Exercise reliable personal judgment with high sensitivity in dealing with visitors and calls at all levels
• Cascade Vice President’s messages/communication to relevant individuals and/or departments
• Prepare workshops and conferences, including logistics arrangement, budgeting and coordination
• Coordinate department internal related topics, such as social activities and contact lists updates

Requirements

• Bachelor’s degree in business administration/management or a related discipline
• Minimum 5 years of proven experience as a secretary/assistant to senior management, preferably with a multinational company background
• Proficiency in Microsoft Office Applications
• Proactive and self-motivated, with the ability to work independently and as part of a team
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Proficiency in written and spoken English