Administrative and Project Support, Global Business Services Asia Pacific

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background.  At BASF, careers develop from opportunities. 

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. Around 112,000 employees contribute to the BASF Group's success worldwide. Our business comprises the Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care and Agricultural Solutions segments.

We want to contribute to a better world with enhanced quality of life for everyone. That is why we have firmly anchored the three pillars of sustainability - the economy, environment and society - into our corporate purpose, our strategy, our targets and our operations. They are the core of what we do, a driver for growth and an element of our risk management.

We believe that chemistry has a critical role to play in achieving greater sustainability. We are determined to move forward in this respect.

Our employees are at the forefront of this transformation, across every role and function in the organization. Join us today in shaping a sustainable future together.

About The Role

Reporting to Senior Vice President, Global Business Services, Asia Pacific, you will:

• Deliver independent and reliable daily secretarial support to the Senior Vice President of GBA, the leader of a business service unit in the Asia Pacific region
• Provide administrative assistance to colleagues within the GB Service Unit Asia Pacific in Hong Kong and seek opportunities to optimize administrative operations within the unit

How You Will Do It

• Provide comprehensive secretarial and project support to the Senior Vice President and the unit
• Manage the Senior Vice President's calendar, including appointment scheduling, coordination with other parties, and preparation for meetings as needed
• Handle travel arrangements and expense reporting, as well as manage correspondence, including email messages and telephone calls
• Ensure compliance with payment requisition and order procedures, and follow up on payment processes, including invoices, expenses, and related reports, as well as inter-departmental cross-charging
• Support the preparation and logistics of meetings and assist in the consolidation of presentation materials whenever required
• Independently manage the daily operations of the office for the unit, focusing on IT, administration, and finance tasks, including:
  • Oversee expense reimbursements, invoices, payment requisitions, and vendor payments, as well as managing vendor registration and inter-departmental cross-charging
  • Distribute incoming mail and courier services daily
  • Collaborate with IT and HR to facilitate administrative arrangements for new and departing staff, including managing office assets and providing support for visitors and guests
  • Coordinate all administrative arrangements for office projects and unit activities, such as on-site and virtual events, webinars, video conferences, and team-building activities, while serving as a primary contact for internal and external communications
  • Support ad-hoc projects and general office duties or other tasks, including organizing project team meetings as needed

What We Look For

• Bachelor’s degree in business administration, management or a related discipline
• Minimum 3 to 5 years of proven experience supporting senior management, preferably in a multinational environment or in a team support role
• Attention to details, proactive and self-motivated, with the ability to work independently under pressure and collaboratively as part of a team
• Maturity with high degree of professionalism in interacting with a diverse group of people across various cultures, levels and locations
• Excellent organizational with a strong service mindset, with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office applications and systems for daily office operations, communication and virtual meetings setups
• Excellent command of written and spoken English and Putonghua

BASF has a rich history in Hong Kong, dating back to the 1880s when it began selling textile dyes in the region. Over the years, the company has grown and expanded its presence, establishing its East Asia Regional Headquarters in Hong Kong in 1995. 
As a multinational company with a long-standing presence in Hong Kong, BASF is committed to the city's continued success as an internationally competitive business and financial center. 

By the end of 2024, BASF East Asia Regional Headquarters Limited had 260 employees.