We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress. 

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background.  At BASF, careers develop from opportunities . 

Role Purpose

We are seeking an experienced HR Operations Specialist to provide temporary operational and administrative support to the HR team. The role will be responsible for coordinating day-to-day HR activities, maintaining accurate employee information and documentation, supporting HR processes, and ensuring timely follow-up on operational matters relating to organizational restructuring.

The successful candidate should be highly organized, detail-oriented and comfortable managing multiple priorities in a fast-paced HR environment.

Key Responsibilities

1. HR Operational Support
• Provide day-to-day operational support across key HR processes and employee lifecycle activities.
• Coordinate employee movements, organizational changes, onboarding, transfers and exits, as required.
• Liaise with HR colleagues and relevant stakeholders to ensure HR transactions and requests are completed accurately and on time.
• Track outstanding HR matters and proactively follow up to closure.
• Support periods of increased HR operational workload and organizational change.

2. HR Administration & Documentation
• Prepare, coordinate and maintain HR-related documentation, letters, employee records and supporting materials.
• Ensure employee information and documentation are complete, accurate and appropriately maintained.
• Support document management, filing and record-keeping activities in accordance with internal requirements.
• Assist with the preparation of HR communications and employee correspondence.

3. HR Systems & Data Management
• Support accurate and timely updating of employee information in SAP HR systems.
• Perform data checks and reconciliation to identify missing or inconsistent employee information.
• Coordinate with relevant teams to resolve HR data and system-related issues.
• Maintain trackers for key HR operational activities and follow-up items.

4. Reporting & Coordination
• Prepare regular HR operational reports, trackers and status updates.
• Consolidate information from different HR stakeholders for reporting purposes.
• Monitor deadlines, milestones and outstanding actions and highlight potential delays or issues.
• Support the preparation of HR dashboards and management updates using tools such as Microsoft Excel and PowerPoint.

5. Employee & Manager Support
• Serve as a coordination point for routine HR operational queries from employees and managers.
• Provide guidance on HR processes and direct more complex cases to the appropriate HR team.
• Coordinate follow-up actions relating to employee and manager requests.
• Handle employee information and sensitive HR matters with appropriate confidentiality.

6. General HR Team Support
• Provide administrative and coordination support for HR projects, workshops, meetings and employee activities.
• Assist with preparation of presentations, meeting materials and HR communications.
• Coordinate meetings, documentation and follow-up actions where required.
• Provide additional operational support to the HR team based on changing business priorities.

Qualifications & Experience

• Minimum 5 years of relevant experience in HR Operations, HR Administration, HR Shared Services, HR Coordination or a similar HR role.
• University degree or equivalent qualification, preferably in Human Resources, Business Administration, Management or a related field.
• Good understanding of core HR processes and the employee lifecycle.
• Experience handling HR documentation, employee data and operational HR activities.
• Strong proficiency in Microsoft Excel, PowerPoint and other Microsoft Office applications.
• Experience working with HR information systems; exposure to SAP SuccessFactors or similar platforms would be advantageous.
• Strong organizational and coordination skills with excellent attention to detail.
• Ability to manage multiple priorities and work with minimal supervision.
• High level of discretion when handling confidential employee information.