Administrative Associate

Now hiring! Administrative Associate

Florham Park, NJ

We are looking for an Administrative Associate to join our team in Florham Park, NJ.

Come create chemistry with us!

The Administrative Assistant provides a range of diversified and confidential administrative support services to the U.S. Commercial Service and Indirect Procurement Support teams within the Legal Department. This role will provide administrative support through comprehensive knowledge of organizational policies, practices and procedures, and assembles, prepares and distributes a variety of confidential information. Reports administratively to Deputy General Counsel, Commercial Services and expected to coordinate operationally with three Commercial Group Leads.  

As a Administrative Associate, you will

• Manage calendars (meeting scheduling/coordination/preparation as needed), as well as domestic & international travel arrangements and expense reporting (including visa, permits).
• Coordinate, prepare and version control of various documents, reports, contracts and presentations for attorneys and paraprofessionals within group;
• Develop and implement systems and methods for efficient management of office operations (e.g., establish and maintain filing systems, ensure incoming and outgoing mail are handled properly and urgent items are addressed promptly);
• Be responsible for invoice processing (Workcycle) and assisting with eBilling (Ascent) related to legal matters.  This includes opening new matters, preparing and sending out retention letters, processing payment requests, uploading invoices, and uploading supporting documents to matters;
• Assist with Contract Management systems (ICM); interface with Business Unit Contract Administrators;
• Handle the needs of the teams (new hire onboarding, order office supplies, etc.); and managing project and special requests as needed.

This position is one of several such positions within the Legal Department and providing back up coverage and coordinating on consistent best practices is essential.

If you...

• Have a High School Diploma or equivalent and 5+ years of administrative experience in a corporate or law firm environment.
• Are Highly proficient in MS Office Suites software, including Outlook, PowerPoint, Excel and are also flexible and open to learning new technologies to improve efficiency. Experience in using SAP a plus.
• Have excellent verbal and written communication skills and the ability to work under minimal supervision, as well as in a team environment.
• Are multi-task oriented and able to manage tight deadlines, have excellent organizational skills and attention to detail as well as excellent interpersonal skills to efficiently assist internal / external customers.
• Demonstrate ability to handle confidential information appropriately and can interact effectively with all levels of personnel.
• Are a self-starter, able to thrive in a fast-paced environment and to coordinate and prioritize diverse activities to meet critical deadlines.

Create your own chemistry with you@BASF

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It’s what we call you@BASF. We are committed to providing benefits, programs, and opportunities that support our employees’ overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include:

• Flexible work arrangements whenever possible
• Highly competitive retirement savings plan with company match and investment options
• Well-being programs that include comprehensive mental health support for you and your household family members
• Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
• Back-up child and elder care with discount programs for families of all ages and stages
• Mentoring and career development opportunities that allow you to share, learn, and thrive
• Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
• Employee crisis support for when the unexpected happens
• Access to our BASF wine cellar, employee discounts, and much more!

About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years!

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger. #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact myhr@basf.com to report fraud.

Equal employment opportunities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.