Executive Assistant

WELCOME TO BASF

Are you our next Executive Assistant?

At BASF Oy, we create chemistry for a sustainable future—combining innovation, responsibility, and collaboration across industries worldwide. At our Helsinki office, you’ll step into a truly versatile role at the center of daily operations, where no two days are the same.

We’re looking for a proactive and detail-oriented Executive Assistant who thrives in a dynamic environment and enjoys balancing financial, administrative, and people-focused tasks. In this role, you’ll act as the backbone of the office - keeping things running smoothly while supporting both business processes and colleagues.

WHAT YOU CAN EXPECT

In this multifaceted role, you’ll take ownership across several key areas like finance and credit management, office & facility management and travel management. Tasks that you can expect in this role can for example be:

• Support our MD in Helsinki, and in addition our Hamina site manager, when needed
• Manage accounts payable processes including invoices, purchase orders (PR/PO), and SAP-related tasks
• Assist with audits and annual financial statement preparation
• Oversee corporate credit card administration
• Act as the main contact for facility management, maintenance, and service providers
• Manage reception duties, visitor experience, and office access (keys, alarms, parking)
• Support HR and EHS activities including meetings, campaigns, and risk assessments
• Contribute to internal communications (e.g., newsletters, content creation)
• Support GDPR-related work, including data mapping and follow-ups
• Coordinate business travel arrangements and maintain travel documentation
• Support travel systems and provide guidance/training to employees
  

As this is a hands-on roll at the office, we expect you to be present at our offices in Ruoholahti, Helsinki. Travel to our Hamina site will also occur.

WHAT YOU OFFER

You enjoy working in a role where structure meets variety. You’re someone who takes initiative, keeps things organized, and communicates with ease across different stakeholders. We also expect you to have:

• Relevant educational background (e.g., business, finance, administration)
• Fluent usage of SAP R/3 is a must. Experience from SAP S/4 HANA is plus.
• On top of sovereign control of standard Microsoft Office-environment, the candidate must also have experience working with AI-tools
• Experience in administrative roles, including invoicing or accounts payable
• Excellent communication skills in Finnish, Swedish and English. German is a plus.

WHAT WE OFFER

• Responsibility from day one in a challenging work environment and "on-the-job" training as part of a committed team.
• Competitive compensation including attractive benefits as well as excellent career opportunities in an international company.

HOW TO REACH US

We will continuously review applications and invite suitable candidates for interviews on a rolling basis. We encourage you to submit your application as soon as possible, as positions may be filled before the application deadline.

Do you have any questions regarding the application process? Please contact the HR Team via Talent-Acquisition-Nordics@basf.com.

ABOUT US

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. More than 110,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio is organized into six segments: Chemicals, Materials, Industrial Solutions, Surface Technologies, Nutrition & Care, and Agricultural Solutions. BASF generated sales of €65 billion in 2024. Further information at www.basf.com.

Diversity is our greatest strength!

Become a part of our winning formula for success and develop the future with us - in a global team that embraces inclusion and equal opportunities irrespective of gender, age, origin, sexual orientation, disability or belief.